Introduction to the Employee Database

Administrative Permissions

There are two levels of administrative permissions in the Employee Database.

Please note that you can have admin permssions for only ONE group (one school or one department) at a time.

School Admins

School Admins have access to all Department employee lists within a School.  When you log in, you will see a list of departments within your unit.

Department Admins

A more common level of admin permissions for department-level employee lists.  When you log in, you will see a list of employees in your Department.

For security reasons, the number of administrators in the Employee Database is limited.  Students will not be granted administrative permissions without prior approval.

Administrator permissions include managing users:

  • Adding users to the Employee Database
  • Assigning users to departments
  • Removing users from departments
  • Editing user profiles

NOTE: It is important to respect that user profile information generates a public profile.  Please avoid editing a user's profile; instead, encourage users to manage their own profile information.

Employee Types

Faculty, staff, and graduate students are added to the Employee Database by school or department administrators.

A NetID and employee type is required for this process.

Employee types include:

  • Professor
  • Associate Professor
  • Assistant Professor
  • Lecturer
  • Adjunct
  • Research Faculty
  • Emeritus
  • Affilaite
  • Staff
  • Student
  • Post-Doc


The following options are available to those with administrative permissions, but they are usually only necessary for web staff configuring people lists on websites.

Please do not add special fields or tags unless you are certain they are being used in EDB block configurations on a website.