Help Sheet: Preparing and Managing a Grant for Social Science and Humanities Faculty

Grant Support Specialist

  • Assist PI’s in Proposal Preparation including:
    • Review of RFP as soon as the information is available,
    • Budget preparation – including obtaining salary and tuition data, calculation of benefit rates, computation of F&A costs, etc. ,
    • Assistance in identifying and coordinating cost match information,
    • Assistance in UM Checklist preparation and routing,
  • Aid PI’s in proposal submission including:
    • Organizing documents into the required electronic form,
    • On-line submission (E.g. via Fastlane,
    • Foundation grants
  • Provide knowledge of grant guidelines as well as federal, state, and University regulations
  • Liaison with ORSP for both pre- and post-award issues,
  • Identify funding opportunities – including:
    • Public and private sources,
    • Funds for relevant Interdisciplinary Projects,
  • Assist PI’s in Grant Management – including:
    • Accounting for funds
    • Providing knowledge of University procedures
    • Record retention
    • RCR Certification Compliancy

Department Administration Staff

Assist PIs with Purchasing, Travel Arrangements, Hiring and Payroll

Principal Investigator

  • Develops the research idea, writes the scholarly work, biographical sketch, impact statements of the proposal.
  • Prepare Grant Research Reports

ORSP Staff

  • Provide PI training
  • Provide authorization of proposal submission on behalf of the University
  • Submit proposal via Fastlane,, etc.
  • Establish index codes
  • Oversee Personnel Activity Report (PAR) – effort reporting
  • Oversee spending


Revised: 10/09/2019