Creating Accessible Documents


In addition to the fundamentals outlined on the Accessibility page, the following applies to all documents (Word, PDF, scanned documents, etc.).

Note: Information on websites is most accessible (and usable) when dispayed on a webpage (as an HTML document).

(Also applies to content of webpages.)

  • Important!  Use correct heading structure (outline).  Beginning with an H1 for the title. Headings must be used in order and shold not be used for emphasis.
  • Format tables using table tools (header row, alt text). Do not use tables for layout (images).
  • Lists are preferred over tables.
  • Images must have alt text.
  • Include additional descriptive text for informational images as needed for clarifiction.
  • Aim for a simple, organized, and clear layout.
  • Use a sans serif font.
  • Avoid all caps as they can be difficult to read.
  • Use bold and italics for emphaisis.  (Underline indicates a hyperlink.)

Avoid the following tools in Word:

  • Textbox
  • Word Art
  • Quick parts
  • Drop Cap

How-To Guides

UM Resources

Online Resources